An AI Project Administrator that keeps jobs moving —
without the admin pile-up.
Leva triages the inbox, schedules site work, drafts replies, handles documents, and follows up on missing answers. Everything stays human-in-the-loop with clear approvals and handoffs.
The admin workload, handled end-to-end.
Built for construction and professional services teams where every project depends on clean communication, fast follow-ups, and a reliable paper trail.
Inbox triage & routing
Sorts RFIs, variations, site queries, and supplier emails. Flags urgent items and routes them to the right PM or engineer.
Chases missing answers
Follows up on unanswered RFIs, pending approvals, and missing documents with polite, persistent nudges that keep work unblocked.
Scheduling & coordination
Books site visits, inductions, and team meetings. Confirms attendance and updates calendars with the latest details.
Document handling
Renames, files, and routes submittals, transmittals, safety docs, and change notices so nothing gets lost.
Drafts replies & updates
Prepares RFI responses, client updates, and meeting minutes in your preferred format and voice — ready for sign-off.
Follow-ups & close-out
Keeps open items moving, confirms decisions, and closes the loop with every stakeholder — without dropping details.
A guided workflow for every request
Inspired by Monaco-style step flows — every incoming request is captured, classified, drafted, and routed with clear ownership and approvals.
Capture requests
Pulls requests from email, phone notes, and shared forms into one queue so nothing is missed.
Triage & classify
Tags each item as RFI, variation, site query, procurement, or admin and sets the right priority.
Draft & route approvals
Prepares the response or document, then routes it to the right approver before anything is sent.
Chase & close loops
Follows up on outstanding approvals, missing info, and external responses until the thread is closed.
Track workload & pipeline
Maintains a live view of open items, due dates, and who owns the next action.
Ask Leva (copilot)
Anyone can ask for a summary, a status check, or a next-action list without digging through email threads.
Runs itself with guardrails
The AI employee is proactive, but never autonomous without permission. You decide what gets approved, escalated, or held.
Approval gates
Drafts everything first. External replies and documents require sign-off before sending.
Escalation rules
Anything unusual, high-risk, or out of scope is pushed to the right person immediately.
Audit-ready trail
Every action, draft, and follow-up is logged so the team always has visibility.
Ready to lighten the project admin load?
We'll map the workflows your coordinators handle today and show where an AI employee can take the repetitive load — with approvals and oversight built in.