An AI Office Manager that keeps the phones, inbox, and schedule under control —
without the chaos.
Leva handles the repetitive coordination work: answering and triaging calls, chasing missing info, booking jobs, and drafting replies. Your team approves key decisions. Nothing slips.
What it does (day-to-day)
Built for trades and construction where the day is driven by interruptions. The AI employee absorbs the noise, keeps the backlog tidy, and makes sure the right people see the right things.
Call answering & triage
Captures job details, filters spam, and routes urgent issues to the right person with a clean summary.
Inbox cleanup & drafting
Sorts and tags emails, drafts replies and updates, and pulls action items into a single queue.
Scheduling & job booking
Books the job, checks availability, confirms the customer, and updates calendars with the latest details.
Paperwork & filing
Renames, files, and routes documents (photos, compliance, purchase orders, forms) so nothing gets lost.
Chasing missing info
Follows up on unanswered emails, missing site details, and outstanding approvals with polite persistence.
Daily summaries & handoffs
Produces end-of-day summaries, next actions, and what needs a decision — so the team starts clear.
A guided workflow for every request
Inspired by Monaco-style step flows — every incoming call or email becomes a tracked item with a next action, owner, and approval path.
Capture
Logs the request (call summary, email thread, form submission) into one queue.
Triage & classify
Tags as booking, variation, supplier, warranty, accounts, or general admin — and sets priority.
Draft & propose next action
Drafts the reply, proposes times, prepares the form, or creates the follow-up plan.
Approve
If it impacts schedule, money, or commitments, it's routed for human sign-off.
Execute & follow up
Sends the approved message, updates calendars, and chases missing info until done.
Summarise
Produces a daily list of open items, decisions needed, and what's scheduled next.
Hosting options
Run in the cloud, or keep it on-site. Either way, the workflow stays the same.
Cloud hosted
We run and maintain the AI employee for you, so you can get started quickly without any hardware.
Runs in your office
Deploy on a small on-site machine (like a Mac mini) if your data needs to stay on your network.
Governance & guardrails
Proactive, but controlled. You decide what the AI can do, what it must ask before doing, and what it must escalate.
Approval gates
Scheduling changes and customer commitments can require approval before sending.
Escalation rules
Urgent issues (safety, outages, unhappy customers) are escalated instantly.
Audit-ready trail
Every draft, approval, and follow-up is logged for accountability.
Want an AI Office Manager in your business?
We'll map your inbound calls, email triage, and scheduling workflows and show exactly where the AI employee can take over — with approvals and oversight built in.
Bring your current process — we'll translate it into an AI workflow.